WHEN: Monday 15 June 2015 from 8.30am to 12.30pm.
WHERE: Runnymede Meadows, Surrey – site of the sealing of Magna Carta on 15 June 1215.
WHAT: The national commemoration event to mark the 800th anniversary of the sealing of Magna Carta will take place in the presence of HM The Queen, HRH The Duke of Edinburgh, The Duke of Cambridge, The Princess Royal, Vice Admiral Sir Tim Laurence and other dignitaries from the UK and around the world.
As part of the celebrations, a major new art installation will be unveiled at the meadows, there will be musical and spoken word performances and a rededication of the American Bar Association’s Magna Carta Memorial.
MEDIA ACCREDITATION: Security will be tight in the Runnymede area on Monday 15 June and only a strictly limited number of accredited members of the media will be able to access the site.
Applications for accreditation should be made in writing to Ben Davies at Surrey County Council on email@example.com by 11am on Thursday 4 June 2015.
Requests for accreditation should include the following information:
– The name of the person(s) planning to attend and their role/position
– The name of the media organisation
– The type of media (for example print/TV/radio/still photography)
All event attendees, including members of the media, will be the subject of a background security check by Surrey Police. As a result, accreditation applications received after the closing date will not be considered.
Successful accreditation applicants will be notified on Friday 5 June and will be required to provide some further personal details to allow the police background check to take place.
PROVISION FOR MEDIA: This event will be covered by two Royal Rotas, which will make provision for photographers’ positions. Further details about these Rotas will be issued by Royal Communications in due course.
Members of the written media will have reserved seating close to the stage during the ceremony. Space will also be reserved in the main arena for broadcast news reporters and their crews.
Please bear in mind that much of the site at Runnymede is open to the elements. A marquee reserved for accredited members of the media will be available, in which power will be provided but there will be no provision for internet access.
Due to limited space on the site it is suggested that news broadcasters pool cameras for coverage of the ceremony.
LOGISTICS: There will be road closures in the Runnymede area on the day. Accredited media will need to clear security and should aim to arrive at the site by 8am. No further admissions will be allowed after 8.30am. Limited parking, approximately half a mile from the main site will be made available to accredited media. Runnymede is not served by public transport but accredited members of the media will be able to use the organised event transport from Staines railway station.
TECHNICAL RECCE FOR BROADCAST MEDIA: Broadcasters interested in visiting the site for a technical recce are invited to do so between 10am and midday on Thursday 28 May 2015. Please confirm plans to attend by email to firstname.lastname@example.org. After this date, access for visitors to the meadow at Runnymede will be restricted.
Broadcasters may also wish to use the recce to record footage of the site before the construction of staging and security measures commences. Stock footage will also be available from the National Trust press office on request nearer to the event.
FULL EVENT DETAILS AND TRAVEL AND JOINING INSTRUCTIONS: Will be provided to accredited members of the media during the week commencing 8 June 2015.